Every year from February 1 through April 30, employers are required to display their OSHA Form 300A in a visible location where employees can review it. If yours isn't up yet, now is the time to fix that.

This isn't just a formality. Failure to post can run up a daily fine -up to $15,625.

The 300A is a summary of your workplace injuries and illnesses from the prior year, and OSHA requires it to be posted where workers can easily see it. Think break rooms, common areas, or wherever your team gathers. It needs to stay up through April 30, 2026.

What You Need to Know

The Form 300A is the summary page of your OSHA 300 Log. It includes total numbers of work-related injuries, illnesses, and the types of incidents recorded throughout the year. A company executive or authorized representative must certify the form before it goes up.

Even if you had zero recordable incidents last year, you still need to post the form. According to OSHA's recordkeeping rules, employers with 11 or more employees at any point during 2025 are generally required to post, regardless of whether any incidents occurred. A clean 300A is actually something worth showing off. It tells your team that the work you're doing around safety is paying off.

Why It Matters Beyond Compliance

Yes, there are penalties for not posting. But the real value here goes deeper than avoiding a fine.

Your 300A is a snapshot of how your operation performed from a safety standpoint. For business owners in a captive insurance group, that data ties directly to your loss ratio and ultimately your bottom line. A strong year on your 300A reinforces the kind of culture that keeps premiums stable and returns money back to the group.

It also sends a message to your crew: we track this, we care about it, and we're transparent about it.

Quick Checklist

Make sure you've covered these basics before the end of the posting period:

The 300A is signed and certified by a company executive. It's posted in a common area where all employees can see it. It stays up through April 30, 2026. Your full OSHA 300 Log is available for employees to review if they request it.

If you're not sure whether your log is accurate or complete, now is a great time to review it with your broker or risk advisor.

OSHA 300 logs are to be kept for a period of 5 years. 

References and Resources

• OSHA Injury Tracking Application (ITA) — for electronic submission if required (deadline was March 2, 2026)

• OSHA Recordkeeping Forms and Instructions — download Forms 300, 300A, and 301

• OSHA's List of Partially Exempt Industries — check if your industry is exempt

• OSHA Penalties — fines can reach up to $16,550 per violation for failure to post

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